On-site management
Flawless execution & event oversight
Registration
Smooth & secure registration process
Our registration department offers a comprehensive range of participant registration categories tailored to your needs. We manage the entire process from creating and testing the registration portal to providing a detailed program overview.
Our online registration services are secure, with unique log-in access for each delegate, ensuring easy management of bookings. We prioritize data protection and maintain an electronic database for future use.
On-site, we ensure a smooth and efficient registration experience, supported by clear communication and detailed reports covering participant data and financials.
Programme Management
From abstract handling to sharing new knowledge
The Programme Management Department is in direct contact with clients, especially the Scientific and Medical Committees, to produce the conference programme that is inspiring and captures the audience’s attention.
Our programme team members oversee the coordination of many different activities, such as; abstract submission, peer review, inviting keynote speakers and chairs, creating and sending guidelines, preparing the programme books, and applying for accreditation.
Additionally, they are in charge of managing the on-site programme at the event venue, being the first point of contact for speakers, chairs, and assistants.
The essential factor for a successful programme composition is setting the timeline with deadlines for individual steps of the planning process and the recognition of clients’ preferences.
Budgeting & Financial Management
Ensuring that your congress is a financial success
Our Budgeting and Financial Management services ensures all financial aspects of your congress are expertly managed. We take full responsibility for creating and overseeing the budget, monitoring cash flow, and providing regular financial reports to keep you informed every step of the way.
We handle all financial management tasks, from invoicing and supplier payments to setting up dedicated bank accounts and offering secure online payment solutions. Our goal is to optimize your financial outcomes by managing exchange rates and ensuring transparency through full access to all financial documents.Finally, we provide a comprehensive final reconciliation and can arrange for an external audit, giving you complete confidence in the financial success of your event.
Marketing & Promotion
Boosting visibility & engagement
Abstract Handling
From submission to presentation
Venue Selection & Accommodation
Finding the perfect space for your congress
Congress Materials and Print
From designing to promoting
Social Tours & Transport
Creating unforgetable experiences
Corporate Social Responsibility
Leading with sustainability and responsibility
We are committed to embedding Corporate Social Responsibility (CSR) into every aspect of our congress management. Guided by our “reduce-reuse-recycle” policy, we strive to minimize our environmental impact. During registration, participants can choose to offset their carbon footprint or make a voluntary donation to charity.
We donate surplus congress materials, such as bags, pens, and food, and ensure that our events are accessible to people with disabilities. Our procurement practices prioritize labor and human rights, with a preference for Fair Trade products. We also showcase local culture and products through our venue and catering choices, and whenever possible, we select suppliers with active green policies.
In our office, we conserve energy by turning off equipment when not in use, using energy-efficient lighting, and managing waste through recycling. Additionally, we offer the option for voluntary contributions to help disadvantaged community members attend the congress seamlessly.
IT Solutions
In-House IT Solutions are our key feature
Our IT department crafts cutting-edge solutions to elevate your congress experience. We specialize in website development, AV support for conferences, coding customized forms, and designing captivating graphics. Whether it’s building a seamless digital experience for attendees or managing technical aspects of events, our team ensures everything is tailored to meet your objectives.
We design and implement detailed IT strategies based on your needs and the participant profiles. This includes creating user-friendly websites with program descriptions, event registration, and tailored pricing options. We promote and support the event’s digital presence while managing all reservations, payments, and confirmations for your tech-related needs.
From setting up AV systems and live streaming to handling complex coding tasks, we manage every detail to ensure smooth conference operations. We coordinate and oversee all technical aspects, including multimedia presentations, sound systems, and online platforms. At the end of the event, we provide comprehensive reports on website traffic, engagement metrics, system usage, and any adjustments or cancellations to ensure transparency and continued improvement
Sponsorship & Exhibition
Sponsorship & Exhibitions Management is key to securing event financial support by building strategic partnerships with sponsors and managing exhibition opportunities. Whether we design tailored sponsorship packages or oversee the planning and coordination of exhibitor spaces, our focus is to ensure a seamless experience for all stakeholders and attendees.
By fostering strong connections and providing post-event performance insights, our Sponsorships & Exhibitions department secures funding and enhances value to sponsors and exhibitors.